Corporate Secretarial Services
Pursuant to the companies act, all private limited companies must appoint at least one company secretary, be it local or foreign companies within 6 months. Company secretarial services must be provided by an individual residing locally in Singapore, and they must not be the sole director of the company.
Why do you need a company secretary?
Rules and regulation
Under Section 171 of the Singapore Companies’ Act, Chapter 50, Singapore companies are required to appoint a Singapore Company Secretary to ensure that the business entity/company comply with Companies’ Act legally.
In order to adhere with the Accounting and Corporate Regulatory Authority known as ACRA, you can choose to appoint us as your Singapore Company Secretary. Our professional team stay relevant to the latest regulation in order to assist your company to accede with the strict requirements stated.
Key and main role of a Singapore Company Secretary
Company secretarial personnel have a very wide job scope. These services range from updating and reporting company information to ACRA, to preparation of AGMs, EGMs and resolutions of the Singapore company. There are several categories that are used to broadly categorise the responsibilities of a Company Secretary which we will be sharing here. This list is non-exhaustive and there are more than we will be sharing here.
This is the main and primary role of Company Secretarial personnel and it is also how they contribute most to the Company. Administrative role services include being in charge of ACRA related compliance work and ensuring that theSingapore Company meets its deadlines – an example of which is Annual Returns.
AGMs and EGMs are also a typical preparation of work done by Company Secretaries which involves meeting agenda and meeting minutes which are maintained by the Company Secretary. In addition, some other examples are preparing and assisting on issues such as share issues or transfer and the maintaining of shareholder register.
Companies also depend on Company Secretaries for their advice, as they have extensive knowledge of the legal and compliance framework on top advising of internal governance of the Company. They also communicate often with Directors and Shareholders, providing them key information and to help them in their strategy and decision-making process. Company Secretaries will also be able to advise and identify on non-compliance with certain decisions to be made and thus ensure that the Company stay compliant.
Company Secretaries also have a fiduciary role to always act in the best interests of the Company, just like any other officers appointed. They are to act in good faith and are to disclose any potential conflicts that could arise. Company Secretaries are also subjected to the Companies Act and Constitution of the Company just like any other officers and members.
Our Differentiation – Service
Our distinct strength is that our company secretarial services are able to provide you with relevant advice in areas of Singapore’s Companies Act and to diligently follow up with you in regard to your deadlines. We have also assisted numerous companies by advising them on several areas regarding the legal framework and to ensure that they stay compliant.
By engaging our company secretarial services, Excellence Singapore ensure that you will have more time to focus on the other important aspects of your business.
How we can help you
Some of the duties and services we provide as a Company Secretary:
Maintaining and updating of the company statutory registers and records
Holistic company secretarial services
Ensuring that the company comply to the relevant law under the company act
Preparation of necessary board resolutions
Filing annual returns and ensuring that the company hold its annual general meeting (AGM) on time
Changes in registered address
Change in shareholdings
Company striking off
Any other changes to your company that are not stated here